Office Board Announcements

All Announcements will be sent to ALL Sunset Bay Property Owners via an eBulletin and will be considered official notification from the Board of Directors.

Boat Trailer Parking

Sunset Bay has limited parking.  For information, see this parking map.

If you own a golf cart, please be aware that the Board of Directors has authorized adding small size spaces specifically designated for use of golf carts in the pool/marina parking lot.  Owners with golf carts using the pool/marina should park in these spaces when they are available. These spaces are not for cars, pickup trucks, oversize ATVs, etc. The map explains the correct use of all the parking lots around the clubhouse area. Please comply with its instructions.
 
Policy Regarding Overnight Parking of Boat Trailers in the SBOA Trailer Parking Facility
Boat trailers are not to be parked and left in front of the Sunset Bay Clubhouse for extended periods of time. Spaces are provided as a courtesy to park trailers for day use of the boat ramp. Any overnight parking of trailers must be reported to the office staff. While not encouraged, there is a limit of 7 days if an emergency exists. Beyond 7 days, the trailer must be removed and stored in an off-site storage facility. Any trailers left longer than seven days will be tagged and the owners fined. This will be monitored by Union Security. Your cooperation is greatly appreciated
.
 
One near-by, excellent facility on Sharps Chapel Road is:

Sharps Chapel Mini Storage
Contact: Dustin Callahan
P. O. Box 324
Sharps Chapel, TN 37866
Phone: 865-207-6005

Clubhouse Use Protocol

 

At the Board of Directors (BOD) Meeting on 8 June 2018, the Sunset Bay BOD voted to establish hours of operation for the Clubhouse.  Effective immediately and until further notice the hours of operation of the Clubhouse will be 5 A.M. until 11 P.M. daily.  Outside of these times, the clubhouse is closed to owners’ use.  

 

Clubhouse Rules & Regulations - Effective 12/19/19

 

Clubhouse Rental Agreement - Effective 12/19/19

 

 

The BOD thanks you in advance for your cooperation.

Dues Increase - 2023

To All Property Owners,
 
At the September 2022 Board meeting, the Board of Directors approved an increase in the Association Fees of 5% for the 2023 Budget year.  This was necessary in order to fund the budget and reserves going forward.  The new assessment for Sunset Bay Owners Association for 2023 will be $463.
 
Board of Directors
 

Engine Braking Rule - 12/12/2020

Engine Compression Braking Rule
12/12/2020
 
SBOA Rule 12-12-2020-01 
Whereas, Tennessee law provides for visual muffler inspection standards as a means to enforce noise pollution; now 
Therefore, Be it Ordered by the Sunset Bay Owners Association as follows:
The use of Engine Compression Braking Devices or “Jake Brakes” is prohibited on the roads encompassed by the Sunset Bay Owners Association property.  Sign to be posted at the first road load limit sign on the Association property.
 
Approved by SBOA Board on 12/12/2020. 

Guest Registration Document

In an effort to keep security informed and to protect our community we ask that you inform the office when you will be having guests stay at your home without you being present. Attached you will find the form to be completed and returned to the office, it will also be accessible via the website. Please give notice to the office manager a minimum of three days beforehand. This rule was adopted by the SBOA Board on August 15, 2020

We thank you in advance for your anticipated assistance.
 

Gym Rules

Dear Property Owners,
 
It's a New Year and many people are visiting the gym with renewed New Year's resolutions.  With that being said, we need to remind everyone of the most common rules for use of the gym.  
 
1.  Please wipe off the equipment when you are done.  From watching our video recordings it is clear that the majority of people are not cleaning the equipment after use with the wipes provided. This is just common courtesy and we are in the midst of flu and cold season as well.  Wipe off the equipment before starting just to be on the safe side.  
 
2.  Wear appropriate gym shoes.  It is not safe to wear flip flops, clogs or open toed shoes in the gym.  Aerobic, court or tennis shoes are recommended.
 
3.  Users should report any damage or malfunction of the equipment to the office immediately.  
 
4.  Children younger than 16 should not be using the gym.  Review of the video indicates that even while adults are present children are using equipment inappropriately which can result in injury to the child or damage to the equipment.  
 
5.  Make sure your guests are using the gym in an appropriate manner and following the rules for use of the gym.  We allow your guests to use the facility at this time but may need to revise that policy should issues come to light.  You are responsible for the actions of your guests when using all of our amenities.
 
6.   Use of audio equipment shall not be used without the aid of earphones unless others using the gym agree with the use of such audio equipment.  The volume of such audio equipment should be moderated so that others using the building do not hear it.
 
7. There is no smoking, food or beverages permitted within the exercise room other than non-glass, capped water bottles.  
 
8.   The exercise room is available from the hours of 5:00 am to 11:00 pm.  If others are waiting to use the equipment, limit your usage of the equipment to 30 minutes.
 
Please note that the gym and our other facilities are under video surveillance 24 hours a day.
 
Board of Directors

HOA Meeting Dates Changed - 2023

Dear Property Owners,
 
The Board has decided to conduct all board meetings on the third Tuesday of every month.  This replaces our previous schedule of every other month on the second Saturday.  The next board meeting is January 17, 2023 at 7 PM.  A zoom option will be available.
 
Sandra Devery
President, Sunset Bay Owners Association

No Work Holidays and Hours - Effective January 2023

Notice regarding holiday and work hours - Effective January 2023
 
Per ARC Guidelines 19.2.1 and 19.2.2 contractors and material deliveries shall only be conducted between 7:00am -7:00pm Monday through Friday and 8:00am -5:00pm on Saturdays and no holidays. 
 
The Board and ARC have decided to publish the following list of those holidays during which construction and material deliveries shall not take place to avoid confusion.  Generally, the no work holidays shall coincide with the days the office is closed, except for the day after Thanksgiving, which shall be considered a workday. 
 
New Year’s Day
Memorial Day
July 4th
Labor Day
Thanksgiving
Christmas
 
In the event of any questions, please do not hesitate to contact any ARC member.

Swimming Restrictions in Marina Area

Joint release from the Sunset Bay Owners Association (SBOA) Board of Directors (BOD) and the Mariner's Club BOD:
 
On Tuesday, 24 July 2018, the Sunset Bay BOD met and discussed concerns raised by various owners (including some members of the Sunset Bay BOD and Mariner's Club BOD) regarding swimming that has been taking place in areas in and around the Marina and Boat Ramp.  Swimmers in these areas are often very hard to spot by watercraft operating in these areas. Varying intensities and direction of sunlight, glare, waves, noise, rain, fog, darkness, etc., can make detecting such swimmers (who often may only have their head protruding above water) even harder in many instances, which can delay or inhibit watercraft operators from taking the timely and necessary actions to evade hitting such swimmers in the water with their vessels.  Additionally, electrical service on the marina docks may pose the potential for swimmer electrocution risk under certain circumstances.  Likewise, there is the potential for gasoline and oil spillage entering the water in this area.
 
Both the Sunset Bay BOD and the Mariner's Club BOD unanimously believe that swimming anywhere close to the marina docks, in and around the approaches to the no-wake zone beyond the marina docks, and in the areas of the lake near the marina walkway and/or boat ramp/courtesy dock creates extremely dangerous situations for both the swimmers and for boat and other watercraft operation in these areas, even while idling in the no wake zone. In the interests of preserving the safety of all our owners and their guests/visitors, both the Sunset Bay BOD and the Mariner's Club BOD recommend, in the strongest terms possible, that all owners and their guests/visitors avoid swimming in these areas of the lake.
 
Both the Sunset Bay BOD and the Mariner's Club BOD recognize that we do not have the authority to prohibit swimming in the lake beyond the boundaries of the Association property, therefore we are strongly requesting the utmost cooperation regarding the above from all our owners and their guests/visitors.  Nevertheless, as reminders of the dangers of swimming in any areas with routine boat traffic, the Mariner's Club has posted NO SWIMMING signs.  Additionally, the Sunset Bay Mariner's Club passed a rule earlier this year (approved 18 July 2018) prohibiting swimming access from any part of the marina itself, and imposes a $30 fine per occurrence.
 
Now, acting out of an abundance of caution with sincere concern for safety in these matters, the Sunset Bay BOD has unanimously voted to create the following rule, which is effective immediately:
 
Owners and their guests/visitors are prohibited from accessing the lake from any portion of the Association Lot 379C (the clubhouse/marina/boat ramp lot) for the purpose of swimming.  Violations of this rule will be subject to a fine of $30 per occurrence.  (The attached illustration (yellow line) depicts the prohibited areas of access from lot 379C.) [Vote conducted on 24 July 2018, with all five BOD members (Henry Smith, Rebecca Miller, Terry Reinitz, Jim Brown, and Mark Sutton) voting to approve the rule.]
 
The SBOA BOD hopes that this rule, the concerns raised above, and the expected cooperation of our owners will greatly improve the safety outlook for all concerned as we move forward.
Sincerely,
 
Henry Smith
President, Sunset Bay Owners Association
 
Rich Lemming
President, Sunset Bay Mariner's Club
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

Sunset Bay Pool Rules

Swimming Pool Venue Reopening Process Sunset Bay Owners Association 5/26/2020
 
Pool participants are required to follow the following processes for participation in play:
1. Sign a Waiver (Exhibit 1). The waiver can be found on the web site at
 
2. Participants must answer the following questions in the negative before entering the Gym:
Is your temperature over 100.4?
Have you been in close contact with a confirmed case of COVID-19?
Are you experiencing a cough, shortness of breath or sore throat?
Have you had a fever in the last 48 hours?
Have you had new loss of taste or smell?
Have you had vomiting or diarrhea in the last 24 hours?
If the answer to any of these questions is yes you are not allowed to participate. This must be done each time before participating.
 
3. Participants are encouraged to wash hands or use hand sanitizer often and cover their coughs and sneezes.
The water fountain will not be available so participants must bring their own water.
The use of cloth face coverings is recommended except for when swimming.
Participants are required to clean the handrails, chairs, or tables after each use.
Do not share items that are difficult to clean or that come in contact with the face (for
example, goggles, nose clips, and snorkels). Do not leave any personal items behind as they will be discarded. Do not share food, equipment, toys, and
supplies with those that you do not live with.
 
4. Social distancing of at least 6 feet between people not in your household is required. This is for both inside and outside of the pool. Make sure that children are capable of staying at least 6 feet apart from people that they do not live with.
 
5. Chairs and tables have been spaced to increase social distancing. These can be moved to accommodate one household living together but should be put back when leaving the pool area. Do not move the furniture otherwise. Clean your chairs with the disinfectant provided when you are done.
 
6. Showers are not available for use inside the clubhouse. The shower outside the pool gate is available for use. The bathrooms are available for use except for the showers. Please wash your hands. Hand sanitizer is available by the door.
 
POOL RULES
1. Warning: NO lifeguard on duty; swim at your own risk.
2. Shower before entering pool.
3. No animals in pool or on pool deck.
4. No Diving.
5. Children under 14 years old MUST be accompanied by an adult.
6. Only swim diapers in pool.
7. Emergency Assistance: Use 911 Phone.
8. Use non-glass containers for food and drink.
9. Pool Hours are 10 a.m. to 10 p.m.
10. Absolutely No Smoking allowed in pool area.
 
NOTE: The Sunset facilities are reserved for our property owners and their guests.
 
We just want to remind everyone to please leave the areas as you find them. You are welcome to move the pool furniture around as it suits your needs, but PLEASE move them back as you prepare to leave. Also, ABSOLUTELY no glass or smoking is allowed inside of the pool area - this means anywhere inside the gate - either at tables, or under the deck. Also, the rope in the center of the pool that has the buoys needs to be left in place and the buoys left evenly spaced. When the Health Department comes to inspect, if these are not spaced out, or the rope is not connected, we will have our scored lowered.
Contact Us with questions.